Guide to Completing the Surface Land Compensation
Summary
General Guidelines - Every field on the form should contain data except
breakdown items where appropriate. Some
fields are required and must be completed.
The First Year amount is a required field, please ensure that the
number is consistent with the ‘heads of compensation’. For a rent review the First Year field should
be set to zero. The Land Value
field should be completed for all leases except Rent Reviews and Consent of
Occupant. Please note: when consultants are entering data
they should put their company information in the contact information.
CONTACT - Name of the person that we should contact
if we have any questions about the information contained on the form. Generally, this will be the person filling
out the form.
PHONE - Phone number of the contact person.
COMPANY - Name of the company that employs the contact.
PROVINCE - Province in which the lease resides.
ACQUISITION TYPE – Select one to
show if this is the taking of a new lease, or a rent review or an amendment to
a lease (eg. when lease compensation is reduced for
an abandoned well.)
LOCATION - Enter the precise location of the lease
including legal sub division and section.
When describing pipelines please enter the LSD at one end of the
pipe. If the pipeline crosses
into another township then please put both ends in with the appropriate acreage.
If there is different compensation paid on the different ROWs
then they all should be included.
AREA - The number of acres covered by the
lease.
LEASE TYPE – Select one to
describe the type of lease. Compensation
determined by a Surface Rights Board hearing should select 'Board Order'. Crown lands requiring a payment to the
current surface lessee should select "Consent of Occupant'.
LEASE USAGE - Select one to
describe the usage of the leased area by the operator. Select 'Access Road' if the lease is for an
access road only.
EFFECTIVE DATE - Enter the date at which the lease becomes
effective.
OPERATOR - The name of the operator who is leasing the
surface.
LAND USAGE - Select one to
describe the agricultural use of the land.
Where there are several uses for the land check the one which had the
most influence on the level of compensation paid.
LOCATION - Select one box to describe the location of
the lease. 'Home Quarter' should take
precedence over 'Inside Field' or 'Boundary Line'.
BREAKDOWN - Enter the amounts paid under the heads of
compensation including 'Other' as itemized on the Surface Lease Agreement. If there are any other payments made that are
not on the Lease Agreement, these should be reported as 'Additional Payments' and
a comment provided to further explain the payment. Note: do not include the Alberta Entry
Fee under 'Other' or 'Additional Payments', or in the 'Total First Year'.
PROBLEMS – If you obtain a “Cannot update the database” Error message it means that that lease is already in the database. Please check the legal description.